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Can a counseling statement be written by someone other than the counselor?

I recently received a counseling statement that was written by my OIC, but the counseling was given to me by my NCOIC. Is this within regulation?

I don’t know of any regulation that directly prevents this; however, I would not consider this to be the correct, or most effective, course of action. From my own professional experience, I think that the individual preparing the counseling statement should be the one administering the counseling session.

Appropriate exceptions

Inexperienced NCO: One exception to this would be a situation in which the counselor is significantly challenged when it comes to preparing or writing a counseling statement; in this case, the challenged leader should attempt to prepare the counseling and  have his superior review the counseling document. The superior should then use this as an opportunity to mentor the junior leader, providing instruction on how to properly prepare a counseling statement.

Dual leader observation: Your OIC may have observed an issue in the presence of your NCOIC that he or she would like to address in a counseling session. In this situation, it would be appropriate for your NCOIC to prepare a counseling statement and review it with the OIC, meaning that the OIC would provide input for the counseling statement.

Officer-only observation: Your OIC may observe an issue for which the NCOIC was not present. Later, the OIC may direct the NCOIC to conduct the counseling. In this situation, the best course of action may be unclear. It would depend on specific details of each given issue. I would, however, suggest that the best course of action may be for the OIC to prepare the counseling and give it to the Soldier directly. Having the NCOIC provide the counseling in a situation like this may add an unnecessary level of confusion to the issue, since the NCO was not present.

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posted on 05/29/2012 under Q&A
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Mark is a Retired Command Sergeant Major with 26 years of military leadership experience. He held 3 military occupational specialties (Field Artillery, Nuclear Weapons Tech, and Ammunition Ordnance). Mark is one of the leading military authors in the fields of leadership, counseling, and training..

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