This response is provided based on the information you shared and should not be used as the sole source for making a decision. You should seek guidance from the chain of command, IG, JAG or other certified agencies before making any decisions. How you chose to use this information is totally up to you and is your sole responsibility.
Generally when this happens the time you were not present is simply counted as unrated time. Now the human factor comes into play. Is this a deserving Soldier that has done a great job and should they be penalized because senior leaders failed to ensure they received the correct type of report before their previous rater left.