Q&a | AskTOP.net - Leader Development for Army Professionals
Military Writing: A Guide for Writing Counseling, Evaluations, Memos, Letters and more

Can my initial counseling statement come in the form of a memorandum for record format?

I was recently appointed as a squad leader and my initial counseling was given to me in the form of a memorandum for record. The counseling was neither positive or negative, just a plain statement of duties and expectations. I can't seem to find a regulation or a precedence, is there a reason why a PSG would do that and is this a common practice?

The comprehensive guide to the Military Decision Making Process (MDMP)

Short Answer

Yes

Discussion

Nothing prevents the use of a Memorandum for Record format.  However I encourage Leaders to use the DA FORM 4856 and then state see attached document or use a continuation of counseling form.

Doctrine

The only doctrine that previously discussed the DA FORM 4856 was FM 6.22 Appendix B.  It was replaced by ATP 6.22-1, FM 6-22, ADP/ADRP 6-22

Follow us and never miss a post!

avatar
Mark is a Retired Command Sergeant Major with 26 years of military leadership experience. He held 3 military occupational specialties (Field Artillery, Nuclear Weapons Tech, and Ammunition Ordnance). Mark is one of the leading military authors in the fields of leadership, counseling, and training.

You might be interested in…

Get Tabbed - How to Graduated Army Ranger School

Disclaimer: Though all content posted on AskTOP.net is reviewed by our qualified subject matter experts, you should not make decisions based solely on the information contained in this post. Use information from multiple sources when making important professional decisions. This is not an official government website.

    Comments

  • MSgt Dale Day, US Army - Retired

    avatar

    Top, I guess I’m old-fashioned. I find all this filling out forms and legal stuff a far cry from the days when you could simply sit down with one of your soldiers and tell them what things were all about.

    In my 23 years, I only took judicial or administrative action against one soldier – and that was because she was determine to leave the service.

    Truly a sad state.

    • Mark Gerecht

      avatar

      MSG Day,
      As I am sure you are aware formal counseling/coaching is a requirement in some situations such as reception/integration (within 30 days of Arrival), adverse actions, overweight, APFT failure, quarterly evaluation counseling, etc.

      However I concur with you that sitting down with your Soldiers and having professional discussions is the most productive way to get to know your Soldiers and assist them with professional development. If leaders would spend more time getting to know their Soldiers and developing a trusting relationship many misunderstandings and perceptions would disappear.

      Thanks for Stopping by and I look forward to hearing from you again.
      TOP

      • Anonymous

        avatar

        Nice response.

        The one thing I miss most about the Army was the feeling of family I experienced.

        Working close together for long periods of time gave us a feeling of sharing that often put us at odds with our personal lives.

        As in any service where people put their lives on the line together, it is hard to make others understand.

        Any leader who doesn’t realize this and take the time to strengthen that bonding doesn’t deserve toi be a leader.

    Leave a Comment

    We will never publish or sell your email address, nor will we ever send you information you have not requested.