Have ARCs replaced ETPs for promotion to SGT and SSG? | AskTOP.net - Leader Development for Army Professionals
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Have ARCs replaced ETPs for promotion to SGT and SSG?

I am aware that ETPs are no longer authorized effective 1 Jun 11 promotions. However, I keep hearing that guidance has come down and there is a new procedure in place called "Administrative Records Corrections" or ARC. Is this true?

Administrative Records Corrections or ARCs do exist but the process and criteria are not exactly the same as the ETP.  ETPs were requested and approved when a Soldier was not promoted due to no fault of his own.  With the ARC, it must be of no fault to the Soldier, the S1, MPD or Promotions Work Center (PWC) which really just leaves system errors as the cause.  This process puts more pressure on S1, MPD and PWCs to ensure they are updating Soldiers’ records in a timely manner.  Below is what MILPER MSG 11-233 dated 28 Jul 11 states in regards to ARCs.  Soldiers should fully understand it’s content and take special note of sub-paragraph c:

PAR 5. ADMINISTRATIVE RECORDS CORRECTIONS (ARC) AN ADMINISTRATIVE RECORDS CORRECTIONS (ARC) IS A NEW PROCESS AIMED AT ACHIEVING PERSONNEL/TRAINING DATABASE ACCURACY USED TO ESTABLISH SSG AND SGT PROMOTIONS EFFECTIVE 1 JUNE 2011 AND LATER.  IN CASES THAT WOULD PREVIOUSLY REQUIRE AN ETP DUE TO AN UNAVOIDABLE CIRCUMSTANCE AND IS NO FAULT OF THE SOLDIER, S1, MPD OR PROMOTIONS WORK CENTER, THE PROMOTION AUTHORITY MAY SUBMIT A REQUEST FOR AN ARC.  THE REQUEST MUST BE FULLY JUSTIFIED, SIGNED BY THE PROMOTION AUTHORITY, AND SUBMITTED TO THIS OFFICE FOR APPROVAL.  ALL SUPPORTING DOCUMENTATION SPECIFIC TO THE REQUEST MUST BE ATTACHED OR THE REQUEST WILL BE RETURNED WITHOUT ACTION.

A.  SOLDIERS MAY BE ELIGIBLE FOR A RETROACTIVE PROMOTION UNDER THE ARC PROCESS IF HE/SHE WOULD HAVE MADE THE DA PROMOTION POINT CUTOFF SCORE, BUT WAS IN A SUSPENSION OF FAVORABLE PERSONNEL ACTION STATUS AND HE/SHE WAS EXONERATED, THE CASE WAS CLOSED FAVORABLY, OR A FLAG FOR ADVERSE ACTION WAS REMOVED, PROVIDED THE SOLDIER WAS OTHERWISE QUALIFIED.

B.  FAILURE ON BEHALF OF THE SOLDIER, UNIT, S1, MPD OR PROMOTION WORK CENTER TO UPDATE A SOLDIER’S RECORD (I.E. APFT, WEAPONS QUALIFICATION, MIL/CIV EDUCATION, AWARDS, ETC), INTEGRATE A SOLDIER ONTO THE PROMOTION STANDING LIST, OR FAILURE TO REMOVE A FLAG IS NOT GROUNDS FOR RECONSIDERATION UNDER THE ARC PROCESS.

C.  THE SOLDIER HAS THE RESPONSIBILITY TO ENSURE HIS/HER RECORD IS CURRENT, ALL REQUIRED UPDATES ARE COMPLETED, AND THE INFORMATION IS ACCURATE IN THEIR RECORD AND ON THE PPW.  THE UNIT, S1, MPD, AND/OR PROMOTION WORK CENTER ARE RESPONSIBLE TO ENSURE PERSONNEL RECORDS ARE UPDATED BOTH TIMELY AND ACCURATELY.

D.  IF THE S1/MPD AND/OR PROMOTION WORK CENTERS HAVE ISSUES UPDATING A SOLDIER’S RECORD THEY SHOULD IMMEDIATELY REVIEW  THE PPW USER MANUAL AND THEN CONTACT THE POC FOR THIS MESSAGE IF STILL NOT RESOLVED.

E.  IF ISSUES ARISE WHERE SOLDIERS FEEL THEIR RECORDS ARE NOT BEING UPDATED THE SOLDIER SHOULD USE THEIR CHAIN OF COMMAND FOR RESOLUTION.

F.  ALL PARTIES SHOULD WORK TOGETHER TO DO PERIODIC REVIEWS OF THE PPW AND THE ERB TO ENSURE THAT THE RECORD IS ACCURATE, UPDATED, AND SOLDIERS ARE STILL IN A PROMOTABLE STATUS.

posted on 08/08/2011 under Q&A
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Mac Arthur D. "Mackie" Ocampo is a full-time Active Duty Sergeant First Class and has served in the Army for 13 years to date with 9 years of service as a Human Resources Specialist. Currently, he serves in 2d Battalion, 1st Infantry Regiment, 2d Stryker Brigade Combat Team, 2d Infantry Division at Joint Base Lewis-McChord, WA. Mackie has served in Korea, Ft. Carson, CO, Schofield Barracks, HI, twice in Afghanistan, and twice in Iraq accumulating over 59 months of overseas service. He believes that the "personnel" aspect of a Soldier's career is a big factor in their morale and readiness and is determined to assist Soldiers in their professional development by providing sound advice and clarification of ongoing policies, regulations, and procedures.

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  • Chad

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    I understand how the milper msg reads. But because of the change there seems to not be a checks and balance in place. Because I think human error account for most promotion issues. So in that regard if your S1 does not update your PPW in a timely manner it could lead to career ending issues. Since Ive had issue’s with my S1 there is nothing in place to put pressure on them doing the right thing. But if you re tracking the amount of needed corrections to HRC then that would stand out. This new policy has made it so that soldiers careers are totally dependent on their S1’s input of data. So where is the checks? I have never seen a system that didnt have something in place to correct human error. And when you are dealing with people’s career and pay….I just totally think this is an error in judgement yet again from on high.

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