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Is DA Form 638 a valid source document for updating my ERB?

What documents (besides the DD 214) can be considered supporting documents? I am trying to update my ERB, but my HR NCO is insisting that a DA 638 (for an AAM) with the order #, and all of the signature blocks signed is not considered a supporting document, and that I have to have the actual certificate for the award to be added on my ERB. I know this is not true, but I'm having trouble finding proof that the signed 638 will suffice.

Greetings from Afghanistan!

The DA Form 638 is a valid source document for promotion points and therefore is a valid source document to update your ERB.

AR 600-8-19 (Enlisted Promotions and Reductions), par 3-46c(1)(a):

(a) List all awards, decorations, and achievements individually that the Soldier has earned. All entries for awards and decorations must include award number and order number (example: AAM 2OLC, 97–023). DA Form 638 (Recommendation for Award) or the awards certificate may be used as a source document provided it contains the ending period, the orders number, and the orders date. All achievements must include date awarded (example: Certificate of Achievement, YYYYMMDD; Soldier of the quarter, YYYYMMDD). Award points according to the scale in this regulation.

posted on 05/21/2012 under Q&A
Mac Arthur D. "Mackie" Ocampo is a full-time Active Duty Sergeant First Class and has served in the Army for 14 years to date with 9 years of service as a Human Resources Specialist. Currently, he serves in the Brigade S4, 2d Stryker Brigade Combat Team, 2d Infantry Division at Joint Base Lewis-McChord, WA. Mackie has served in Korea, Ft. Carson, CO, Schofield Barracks, HI, twice in Afghanistan, and twice in Iraq accumulating over 59 months of overseas service. He believes that the "personnel" aspect of a Soldier's career is a big factor in their morale and readiness and is determined to assist Soldiers in their professional development by providing sound advice and clarification of ongoing policies, regulations, and procedures.

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  • Part-Time-Commander


    Clear and concise answer SFC Mackie. Thanks for sharing with the rest of us.

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