How should I respond when a leader wants me to give them copies of past evaluation reports? | AskTOP.net - Leader Development for Army Professionals
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How should I respond when a leader wants me to give them copies of past evaluation reports?

I just met my CSM roughly 35 days after reporting to my new unit (and he was in his civilian capacity) he told me he needs to see my last five NCOER's. His reasoning was he wanted to make sure that NCO's reporting to his unit have all their NCOER's in their records with no gaps in rating period, etc. This just does not sit well with me. My question is do I have to give him my last NCOERs.

 

There is no requirement under AR 623-3 that requires your new chain of command to review your NCOERs. AR 623-3 states that each report is a stand alone report  Therefore there is no reason for a leader to request your reports.

Usually leaders will request reports like this when they are interviewing a leader for a job… for example a 1SG position. This allows them to assess you over a period of time if they do not know you. Some leaders will ask for a copy of your last NCOER to verify the new rating period and ensure it matches up with DA records. With the electronic age there is no need for this step unless your records have bad data. Again there is no requirement to share a previous report with other individuals.

However paragraph 1-12 of AR 623-3 makes it clear this is personal data.  It states in part:  Requests to access evaluation reports prepared by another unit or rating chain cannot be granted. These reports are personal in nature and should be safeguarded as such. See full extract below.

Leaders that request access to previous evaluation reports are usually attempting to:

1.  Verify administrative data to ensure the unit records are correct for the next reporting cycle.

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posted on 03/01/2014 under Q&A
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Mark is a Retired Command Sergeant Major with 26 years of military leadership experience. He held 3 military occupational specialties (Field Artillery, Nuclear Weapons Tech, and Ammunition Ordnance). Mark is one of the leading military authors in the fields of leadership, counseling, and training..

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